Insights
Get real-time security insights and analytics about your Google Drive documents. Identify risks, track sharing patterns, and ensure compliance.
Drive Insights Overview
The Insights page provides a comprehensive view of your Google Drive security posture and document sharing patterns.
12
Stale Documents
5
Large Files
4
Sensitive Content
3
Risky Shares
Storage Usage
Data in this preview is for demonstration purposes.
Summary Cards:
- Stale Documents:Files not accessed in >90 days. Candidates for cleanup.
- Large Files:Files larger than 100MB taking up significant quota.
- Sensitive Content:Files flagged with potential sensitive info (PII, Financial).
- Risky Shares:Publicly accessible files or external shares to unsecured domains.
Storage Analysis:
Visual breakdown of your storage usage by file type.
- Track quota usage across Video, Image, Document, and Audio files
- Identify which file types are consuming the most space
- Direct link to Google One storage management
Activity Hub
The Activity Hub is your central command center for file operations. It aggregates activity from various sources to give you a complete picture of what's happening in your Drive.
Data in this preview is for demonstration purposes.
Tabs Breakdown:
- Recent:Time-based feed of files you've interacted with (Viewed, Edited, Created). Perfect for resuming work.
- Trending:High-activity files sorted by engagement volume. See what's hot in your organization.
- Storage:Identify large and stale files. Use the "Cleanup Candidate" badge to reclaim space efficiently.
- Sharing:Comprehensive view of sharing relationships. "Shared With You" vs "Shared By You".
Smart Badges:
Critical issues like "Public Link" or sensitive content exposure.
Warnings like "External Share" or "Stale Access".
Indicates files that have active sharing permissions.
Security Alerts & Risk Detection
Pockett automatically scans your Drive for security risks and alerts you to potential issues.
High-Risk Alerts
Critical security issues that need immediate attention:
- Files shared publicly with "Anyone with the link"
- Sensitive documents with broad access
- Files with external domain sharing
- Documents with edit permissions to unknown users
Medium-Risk Alerts
Issues that should be reviewed:
- Files shared with large groups
- Documents with many collaborators
- Stale share links (not accessed in 90+ days)
- Files in shared drives with broad permissions
Taking Action
Click on any alert to see the affected files. You can then review permissions and make changes directly in Google Drive by clicking "Open in Google Drive".
File Sharing Analytics
Understand how your files are being shared and who has access.
Sharing Metrics:
- Total shared files: Number of files with sharing enabled
- Public files: Files accessible to anyone with the link
- External shares: Files shared outside your organization
- Internal shares: Files shared within your organization
- Most shared files: Documents with the most collaborators
Sharing Trends
Track how sharing patterns change over time. Identify spikes in external sharing or increases in public file exposure.
Collaboration Insights
See which teams or individuals are most active in sharing and collaborating on documents.
Expiring Share Links
Track share links that are about to expire or have recently expired.
What's tracked:
- Share links expiring in the next 7 days
- Recently expired links (last 30 days)
- Files with time-limited access
- Temporary collaborator permissions
Proactive Management
Get notified before share links expire so you can renew them if needed or ensure access is properly removed for security.
Public File Detection
Identify files that are publicly accessible and may pose a security risk.
Public file categories:
- "Anyone with the link": Files accessible to anyone who has the URL
- "Public on the web": Files indexed by search engines
- Domain-wide sharing: Files shared with entire organization
Security Risk
Public files can be accessed by anyone, including competitors, malicious actors, or search engines. Review these files regularly and restrict access when appropriate.
Best practice: Only make files public if they're intended for public consumption (e.g., marketing materials, public documentation).
Sensitive Data Identification
Pockett helps identify files that may contain sensitive information.
Detection patterns:
- Files with keywords like "confidential", "private", "internal"
- Financial documents (invoices, budgets, reports)
- HR documents (resumes, contracts, reviews)
- Legal documents (agreements, NDAs, contracts)
Coming Soon
Advanced content scanning to detect PII (personally identifiable information), credit card numbers, social security numbers, and other sensitive data patterns.
How to Use Insights
Regular Reviews
Check your Insights dashboard weekly to stay on top of security risks and sharing patterns.
Act on Alerts
Address high-risk alerts immediately. Review and update file permissions as needed.
Track Trends
Monitor how your sharing patterns change over time. Look for unusual spikes or patterns.
Educate Your Team
Use insights to educate your team about secure file sharing practices and policies.